Turn a certificate request into what the carrier needs
A client or a third party asks for a certificate, an additional insured, or a waiver, usually today.
certificates · coi · additional insured · waiver · csr · contracts
Ask for the contract's insurance section, not the whole contract. It is usually two pages, and it is where the real request lives.
How to use this prompt
- Pick your AI model. Choose the tab for Claude, ChatGPT, Gemini or Copilot. Each variant is tuned for that model.
- Copy the full prompt. Click Copy Full Prompt to copy the text to your clipboard.
- Paste into your AI tool. Open your chosen model and paste the prompt into a new chat.
- Replace the [placeholders]. Swap any bracketed fields for your company name, audience, product or tone.
- Run and refine. Review the output. If anything is off, ask the AI to tighten tone, length or format.
Prompt Variants by Model
Act as a commercial lines CSR at an independent agency handling a certificate of insurance request. Sort what is being asked into what I can issue, what needs an endorsement, and what cannot be done.
Client: [NAME] · policies in force: [LINES, CARRIERS, LIMITS]
The request, verbatim: [PASTE THE EMAIL OR THE CONTRACT'S INSURANCE SECTION]
Who is asking and why: [HOLDER NAME · LANDLORD / GENERAL CONTRACTOR / CUSTOMER / MUNICIPALITY / LENDER · THE JOB OR LEASE]
Deadline: [DATE OR "TODAY"]
Endorsements already on the policy: [BLANKET ADDITIONAL INSURED / WAIVER OF SUBROGATION / PRIMARY AND NON-CONTRIBUTORY / NONE / UNKNOWN]
Produce, in order:
0. ASSUMPTIONS. Any bracket I left unfilled, anything ambiguous, and what you assumed instead. Write "none" if there were none
1. What they are asking for, item by item, in plain words
2. Three buckets: CAN ISSUE TODAY from the policy as it stands; NEEDS AN ENDORSEMENT OR CARRIER APPROVAL, naming which and what it usually requires; CANNOT BE DONE AS WRITTEN, with the reason (a certificate cannot change coverage; limits above the policy; language that guarantees coverage or certifies anything)
3. The reply to the requester, under 90 words: what is coming, when, and what needs the client's decision first
4. The message to the client, under 90 words: what the contract requires them to buy or change, and the one question I need answered to proceed
5. The file note, two lines
6. WHAT I SHOULD CONFIRM FIRST. Every reading of the contract language, every endorsement availability, and every carrier rule you assumed
Rules:
- Anything you inferred rather than were told goes in "WHAT I SHOULD CONFIRM FIRST" instead, never in both places
- Never write or imply certificate wording that expands coverage. A certificate is evidence of what exists, not a change to it
- Never promise an endorsement before the carrier confirms it. Bucket 2 says "usually requires", never "will be added"
- If the request asks the agency to certify, guarantee, or warrant anything, it goes in bucket 3 and no wording is drafted for it
- Hard limit: 420 words for the whole response. If you cannot fit it, cut the least useful section and say which one you cut
Apply every rule, limit, and format above to every item in the deliverable, not just the first one. Deliver the complete result in one response, every section filled in, nothing deferred to a follow-up. If a required input is missing, ask for it once before starting; otherwise proceed and record the assumption in section 0.Notes: R42 build; insurance set. Tuned to vendor prompting guidance.
Frequently Asked Questions
What does the Turn a certificate request into what the carrier needs prompt do?
A client or a third party asks for a certificate, an additional insured, or a waiver, usually today.
Which AI models is this prompt written for?
Claude, ChatGPT, Gemini and Copilot. Each one gets its own version up top, written the way that vendor says to prompt its own model. Pick the tab that matches yours.
Do I need a paid AI account to use this prompt?
No. This prompt is written to run on the free tier of Claude, ChatGPT, Gemini and Copilot. Paid tiers simply give you longer context windows and faster responses.
Can I customize this prompt for my business?
Yes. Any text inside square brackets is a placeholder you replace with your own business details, such as company name, audience, product or tone. You can also ask the AI to adjust format, length or style after the first output.
When was this prompt last checked?
The date is on each version up top. We check every prompt in full every month, and when a major new model lands we rewrite the prompt for it. One glance tells you how current it is before you paste.
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