Follow up on a quote that went quiet
When a quote has been out for a week or more with no answer.
follow-up · quoting · new business · email · sales · producer
If you cannot name the new information, do not send it. Call instead.
How to use this prompt
- Pick your AI model. Choose the tab for Claude, ChatGPT, Gemini or Copilot. Each variant is tuned for that model.
- Copy the full prompt. Click Copy Full Prompt to copy the text to your clipboard.
- Paste into your AI tool. Open your chosen model and paste the prompt into a new chat.
- Replace the [placeholders]. Swap any bracketed fields for your company name, audience, product or tone.
- Run and refine. Review the output. If anything is off, ask the AI to tighten tone, length or format.
Prompt Variants by Model
Act as a producer following up on a quote that has gone silent. Write the follow-up message. One message, not a sequence.
Client: [NAME] · [WHAT THEY DO]
What I quoted: [LINE, PREMIUM, WHEN I SENT IT]
How many times I have followed up: [NUMBER AND HOW]
What they said last: [QUOTE THEM, OR "NOTHING"]
Something new and true I can tell them: [A REAL NEW FACT OR A REAL DEADLINE, OR "NONE"]
Channel: [EMAIL / TEXT / CALL SCRIPT]
Produce, in order:
0. ASSUMPTIONS. Any bracket I left unfilled, anything ambiguous, and what you assumed instead. Write "none" if there were none
1. The message. Under 90 words
2. The subject line, if email
3. The one reason this message gives them to reply, named explicitly
4. When to send the next one, and what changes in it
5. When to stop
6. WHAT I ASSUMED ABOUT WHY THEY WENT QUIET. Every inferred or unsourced claim, listed plainly, so it does not end up in what you send
Rules:
- Anything you inferred rather than were told goes in "WHAT I ASSUMED ABOUT WHY THEY WENT QUIET" instead, never in both places
- Never write "just checking in", "circling back", "touching base" or "following up"
- The message gives them new information or a deadline. Not a reminder that you exist
- The new information or deadline is the one I gave, stated as I gave it. If I wrote "NONE", the message asks one question they can answer in a line instead, and invents no deadline, rate change or carrier news, because a made-up deadline is a false statement to a prospect
- If this is the fourth attempt, the output is the stop-and-close message instead
- Hard limit: 250 words for the whole response. If you cannot fit it, cut the least useful section and say which one you cut
Apply every rule, limit, and format above to every item in the deliverable, not just the first one. Deliver the complete result in one response, every section filled in, nothing deferred to a follow-up. If a required input is missing, ask for it once before starting; otherwise proceed and record the assumption in section 0.Notes: R42 build; insurance set. Tuned to vendor prompting guidance.
Frequently Asked Questions
What does the Follow up on a quote that went quiet prompt do?
When a quote has been out for a week or more with no answer.
Which AI models is this prompt written for?
Claude, ChatGPT, Gemini and Copilot. Each one gets its own version up top, written the way that vendor says to prompt its own model. Pick the tab that matches yours.
Do I need a paid AI account to use this prompt?
No. This prompt is written to run on the free tier of Claude, ChatGPT, Gemini and Copilot. Paid tiers simply give you longer context windows and faster responses.
Can I customize this prompt for my business?
Yes. Any text inside square brackets is a placeholder you replace with your own business details, such as company name, audience, product or tone. You can also ask the AI to adjust format, length or style after the first output.
When was this prompt last checked?
The date is on each version up top. We check every prompt in full every month, and when a major new model lands we rewrite the prompt for it. One glance tells you how current it is before you paste.
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